For the purpose of tracking the amount of goods imported, exported, and inventory to be able to give specific figures on costs and related items in the working process. Warehouse card is one of the information that makes the accountant's work more convenient. Let's join Giaiphapdonggoi.net to find out what a warehouse card is!
1. What is a warehouse card?
What is a stock card?
Warehouse card, also known as warehouse release note, is made by the accountant and performed by the warehouse manager with the contents related to the quantity of imported goods and the quantity of goods in stock. In addition to goods, the warehouse card is also a place to summarize all information about materials, including tools, products of the same origin and stored in the warehouse.
Each warehouse card contains information about each type of goods, products, tools and other tools that the storekeeper - the warehouse manager is responsible for recording all information at the end of the day. Tracking the data in the warehouse entry and exit slips about the daily quantity in and out of the warehouse, the storekeeper makes a warehouse card for each type of product, goods, tools, and instruments, then sums it up in the inventory book and returns it to the warehouse. back to the accountant.
Warehouse card is the duty and responsibility of the storekeeper, the information in the warehouse card will be an important source of data in the accounting process, and the results of the consolidation process also affect business and management activities. and inventory management of the warehouse manager.
Each warehouse card can only be used for 1 type of goods made by the warehouse manager. Summarizing all the inventory cards recorded separately for each month will be bound into one book, called the inventory book. On the warehouse book, there will be the signature of the Director who is related to the warehouse management.
This inventory book will be submitted to the accountant to serve in work such as calculating costs and related items. The figures in the inventory card have a direct impact on the business activities of that unit.
2. The role and purpose of the inventory card
The role and purpose of the inventory card
Warehouse cards are closely related to the work of accountants. All information about the quantity of imported and exported goods, the amount of inventory, etc. will be the main source of information for accountants to perform tasks such as:
Calculate revenue and profit for the period.
Evaluation of business situation.
Calculate the capital and assets of the business.
Compare and contrast the quantity of goods in stock with the actual quantity of goods in stock.
Warehouse card is an important document that determines the progress and results of the accountant's work, so those who receive daily warehouse management tasks must accurately update information on the warehouse card.
Warehouse card is an optional document because each warehouse of different sizes will have different management methods. However, with experience in warehouse management, the Document Storage Unit recommends that you set up an inventory card for easy management and avoid future risks.
3. How to set up a warehouse card
How to set up a warehouse card
According to regulations, the person who makes the warehouse card is the accountant with information about specific items and targets and then transfers that card to the storekeeper. The storekeeper is the person who takes the next step, which is to record all accurate and complete information about products, tools, tools and goods in the warehouse on the inventory card.
The warehouse card template will have the following main content:
Information on warehouse number, specifying the person who made the warehouse card and the sheet number of the warehouse card.
Name of goods, products, brands.
Information on product criteria and product quality requirements.
Warehouse card number.
The inventory card will be tabulated, whereby each column will correspond to different content:
Column A: Ordinal number
Column B: Time of recording export and import slips (day, month, year).
Columns C, D: Number recorded on the warehouse receipt.
Column E: The arising economic transactions.
Column F: Time to import and export goods.
Numeric columns will record full information about the goods:
Column 1: Quantity of goods in stock;
Column 2: Quantity of goods transported;
Column 3: Quantity of goods in stock after each import and export, this part will be aggregated and recorded at the end of the day;
Finally, Column G has the signature of the accountant when the information has been checked. The last part of the table from column E to column G is the total statistics at the end of the period. Warehouse cards that are bound into a book will be closed into a book of inventory, numbered pages.
At the end of the warehouse card, there is a signature and full name, with the stamp of relevant people such as treasurer, accountant, department director.
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4. Samples of stock cards
Sample of warehouse card according to Circular 200
Sample of warehouse card according to Circular 133
Above is some information about the warehouse card that Giaiphapdonggoi.net we provide you. Hopefully, when you know about its benefits and roles, departments such as storekeepers and accountants will be more careful in recording and updating information about materials and goods, thereby helping businesses better business orientation in the future.
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