Surely everyone has heard the word "VAT invoice" many times when eating at a restaurant or shopping. However, what is a VAT invoice? What are the regulations on issuing invoices and invoice forms according to the information 39, so let's clarify with Giaiphapdonggoi.net today!
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1. What is a VAT invoice?
A VAT invoice is an invoice that includes all the VAT information required by HMRC. Only businesses that have registered for VAT are eligible to issue VAT invoices.
What is a VAT invoice?
A VAT invoice is a commercial document that includes all the details of the goods and services sold that are subject to value added tax. Just like any other regular sales invoice, a VAT invoice is issued to inform customers of the amount they owe for the products supplied and to establish that payment obligation.
If your business is VAT registered, in most cases you will need a full VAT invoice, but for some retail transactions it is recommended that you use a modified invoice or a simple invoice. for replacement.
2. Regulations on issuing VAT invoices
2.1. Invoicing principles
According to Circular 39/2014/TT-BTC, Circular 119/2014/TT-BTC and Circular 26/2015/TT-BTC on the principle of issuing output invoices.
Invoices must meet exact content, match invoices with different forms and types of invoices, and be numbered from small to large for establishments and branches, clearly written. in the following categories:
Invoicing principles
Contents of invoices for selling goods and providing services
According to Decree No. 51/2010/ND-CP dated May 14, 2010 and Decree No. 04/2014/ND-CP dated January 17, 2014 on invoices for selling goods and providing services, organizations and households , business individuals must make and issue invoices for the sale and provision of services, as well as in the case of goods and services used for the purpose of gifts, advertising, barter or payment on behalf of employees. motion.
Invoices are presented as:
Self-printed bill
Electronic bill
Invoice is printed
Print, issue, use and manage documents such as invoices, including delivery notes cum internal transportation, delivery notes sent to agents.
Invoice types include:
VAT invoice
Bill of sale
Other bills such as stamps, tickets, cards, cash receipts, etc.
Receipt of air freight, transportation, warehousing, ....
The content on the output invoice should ensure the following:
Real economic transactions arise.
No erasures and corrections on invoices.
Do not use red ink, use one color ink, ink does not fade.
Cross out the blanks. If the invoice is self-printed, the blank part does not have to be crossed out.
Letters and numbers must be written continuously, without interruption, without overwriting.
The accountant should clearly note "the buyer does not take the invoice" in case the buyer does not need to get the invoice.
Contents of invoices must match
Contents on output invoices must be consistent with each other, with the same quantity between copies for single and multiple invoices. Links can be replaced with a list of individual payment details generated for utility bills, bank charges, transportation tickets, telecommunications service charges, sub-tickets-cards, etc.
In case the contents of the links do not match, they will be sanctioned according to the provisions of law according to point c, clause 1, Article 16 TT39/201/ TT-TBC.
Invoices are made in sequential order from smallest to largest
In case an enterprise has many affiliated units and the establishment receiving sales authorization uses the form of printed-order invoices with the same method of symbols divided for each system or unit, the organization must have a book or image. suitable tracking. allocating authorizations to agencies, units and establishments. Facilities, units and agencies in the system must use invoices in order from small to large within the scope of divided invoices.
In case an enterprise has many affiliated units and establishments use the same type of self-printed invoices or e-invoices with the same method of symbols for random retrieval from a server, the business organization needs to provide a random access method for the authorized establishment. and units. Invoice order is counted from small to large for invoices that access the entire branch of the enterprise.
Note: Invoicing is not in order, fine 4,000,000 - 8,000,000 VND
2.2. Output invoice time
According to the provisions of Clause 2, Article 16 of Circular 39/TT-BTC, the time of making invoices when transferring ownership and use rights of goods, services, installation works is regulated differently, the content of different bills. The specifications of the product lines are outlined below:
Output invoice time
Time to issue invoices when selling goods
The time of issuing the invoice is also the time when the ownership / right to use the goods is transferred to the buyer, regardless of whether the money has been collected or not.
Time to issue invoices when providing services
Invoice issue date is the date of completion of service provision. Where organizations provide services
product service and collection before or during the transaction, the invoice date is the payment date.
Time to issue invoices for electricity services, domestic water, telecommunications services, television services.
The time to issue invoices is 7 days from the date of recording electricity and water consumption on the meter or the end of the prescribed period for telecommunications and television service provision. The conventional time period is used as a basis for calculation between the user and the cable, television and telecommunications service provider.
Time to issue construction invoices
Invoice issuance date for an installation work is the date of handover and acceptance of the work, work items, completed construction and installation volume, regardless of whether money has been collected or not.
Time to issue petrol bill
The time of issuing invoices for the case of selling petroleum products at retail stores to buyers being organizations or individuals doing business, providing banking and securities services is periodically drawn up according to signed contracts. conclude. agreement between the two parties together with documents and declarations certified by both parties, no later than the last day of the month in which petroleum supply activities arise.
The service invoice date will have a separate guide for crude oil, natural gas, processed gas and some special cases as prescribed by the Ministry of Finance.
Time to issue export invoices
The time of issuing export invoices, enterprises need to use commercial invoices which are determined as the time of goods export and sale, regardless of whether money has been collected or not.
The date of confirmation of taxable turnover is determined as the date of completion of customs procedures.
3. VAT invoice form according to Circular 39
Currently, the VAT invoice form will be applied according to form No. 01 GTKT3/001 issued together with Circular 39/2014/TT-BTC of the Ministry of Finance. In fact, based on the red VAT invoice template issued by the ministry, organizations can design according to many different templates to meet their needs. However, the application forms must ensure that there are mandatory criteria as prescribed by law.
VAT invoice form according to Circular 39
Above is some basic information about VAT invoices that Giaiphapdonggoi.net provides. With these small but necessary notes, it will be of great help to the financial and accounting activities of business enterprises. Hope this article will help you to have more career orientations for yourself in this accounting profession.
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