In the import and export of goods and customs declaration, Invoice is one of the important documents that almost every declaration document must have. So what is Invoice? Let's find out with Giaiphapdonggoi.net!
Table of Contents [Hide]
1. What is Invoice?
Invoice full name is called Commeericial Invoice (abbreviated as CI) is a commercial invoice issued by the seller to the buyer, it is one of the important documents in foreign trade as well as in the declaration dossier. customs report.
What is Invoice?
After purchasing, the seller will write an invoice to send to the buyer. An invoice is a document that lists the products and services a business provides to a customer and establishes an obligation to the customer to pay the business for those products and services.
Invoice is considered a receipt or receipt. And is the basis for when there is a problem between the two sides. This invoice will be extremely useful evidence for both parties.
Invoices serve an important purpose for both the business that sends the invoice and the customer who receives the invoice. For small businesses, invoices help speed up the payment process by providing customers with notification of payment due. For customers, invoices provide an organized record of an expense with itemized details and can help with record keeping.
Invoice types include paper invoices, sales invoices, debit notes, sales invoices or online electronic records.
2. What is Invoice used for?
Invoice is used as a document for accountants. Invoices are useful for recording all the sales transactions that a business makes with its customers. Invoices are used by businesses for many different purposes, including:
To request customers to pay in a timely manner.
To track sales.
To track inventory, for businesses that sell products.
To forecast future sales using historical data.
To recognize business revenue for tax filing.
3. Invoice basics
Invoices must clearly state that this is an invoice on the side of the invoice. It usually has a unique identifier called the invoice number for internal and external reference. Invoices often contain contact information for the seller or supplier in the event of an error related to invoicing.
Payment terms are stated on the invoice, as well as information regarding any discounts, early payment details or assessed financing charges for late payments. It also shows the unit price of an item, the total number of units purchased, freight, handling, shipping and related taxes, and states the total amount owed.
Invoice basics
Companies can choose to simply send a month-end statement as an invoice for all outstanding transactions. If this is the case, the report should indicate that no subsequent invoices were sent. In the past, invoices were written on paper, often with multiple copies being made so that the buyer and seller each had a record of the transaction to record. Currently, computer-generated invoices are quite popular called electronic invoices. E-invoices can be printed on demand or emailed to customers. Electronic records allow easier searching and sorting of specific transactions or specific dates.
A proforma invoice is a pre-shipment or delivery pre-shipment bill of sale that will be sent to the buyer. Invoices often describe items purchased and other important information such as weight and shipping charges. Proforma invoices often play a role in international transactions, especially for customs purposes on imported goods.
>> Learn more about pet strap products used in packing goods
4. Importance of invoice date
The invoice date will show the time and date stamped, the time the goods were invoiced and the transaction officially recorded. Therefore, the invoice date must contain the necessary information regarding the payment, as it determines the due date of the invoice. The actual invoice due date will usually be 30 days after the invoice date. As such, companies that offer customers the option to return items typically have a deadline based on a certain number of days from the date of purchase, as indicated on the invoice.
5. Relationship between invoices and internal control
Invoices are a very important element of accounting internal control. Billed expenses must be approved by responsible management staff. In addition, an invoice is properly matched to an order and, upon matching, payment is made for the approved transactions. The audit firm ensures the invoices have been entered
in the appropriate accounting period when examining cost reductions.
6. Invoice in customs clearance and international sales
When clearing customs, this document is called “invoice” or commercial invoice and is also known as a customs document. Granted by the enterprise, exporting goods across international borders.
This invoice has some differences from the country's commonly used value-added invoice as follows:
First, include the information, name, and address of the buyer and seller.
Secondly, without two information, the invoice number and the invoice issue date, when used in Vietnam, the customs declaration will not be possible.
Information about goods: Item name, model, year of manufacture, new or old goods, etc.
Country of manufacture of the product
HS code (if any)
Conditions agreed
Unit price and total value of invoice
Commercial invoice must be stamped and signed by the seller, to confirm authenticity.
Via here Giaiphapdonggoi.net has provided information about Invoice, the basics as well as the importance of Invoice. Hope the above article has helped you to understand better. Good luck!
Read related articles:
Description of telemarketing job, duties, experience and skill levels of telemarketing job
What is Proposal? Share how to write a persuasive Proposal
