Kanban is a workflow management method for defining, managing, and improving knowledge delivery services. It aims to help you visualize your work, maximize efficiency and make continuous improvement. Recently, it has begun to be recognized by business units across many industries. So what is kanban? Let's find out about it with Giaiphapdonggoi.net!
1. What is Kanban?
The Japanese word "kanban", meaning "visual board" or "sign", has been used to mean a process definition since the 1950s. It was first developed and adopted by Toyota as a planning system for just-in-time production. On the other hand, the capitalized term "Kanban" is known and associated with the emergence of the "Kanban Method", which was first defined in 2007.
What is Kanban?
The Genesis of Kanban
It was originally conceived as a planning system for lean manufacturing, derived from the Toyota Production System (TPS). In the late 1940s, Toyota brought "just in time" production to its production. The approach represents a pull system. This means manufacturing based on customer demand rather than standard push practice to produce goods and push them to market.
Their unique production system laid the foundation for Lean manufacturing or simply Lean. Its core purpose is to reduce wasteful activities without sacrificing productivity. The main goal is to create more value for customers without incurring additional costs.
2. Kanban method
Kanban method
At the beginning of the 21st century, key players in the software industry quickly realized how Kanban could positively change the way products and services are delivered.
With an ever-increasing focus on efficiency and by harnessing advances in computer technology, Kanban has left the automotive industry and successfully applied to other complex commercial areas such as IT, software development, R&D, and others.
Indeed, what we recognize as the Kanban Method appeared as early as 2007.
You can start building your Kanban system by setting up the simplest Kanban board with three basic columns – “Requested”, “In Progress” and “Done”. When built, managed, and functioning correctly, it serves as a real-time repository of information, highlighting bottlenecks in the system and anything else that could disrupt it. smooth operations.
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3. Kanban Principles
David J. Anderson (Lean/Kanban pioneer for knowledge work and one of the fathers of the method) formulated the Kanban method as an approach to incremental, progressive processes. and systems change for knowledge working organizations. It focuses on getting the job done, and its fundamentals can be divided into two categories of principles and six ways of practice.
The Kanban Principle
Change management principles
Integrate with established processes in an uninterrupted way, pursue evolutionary change and continuous improvement. Let's take a closer look at Kanban change management principles.
Principle 1: Start with what you do now
Principle 2: Agree to pursue incremental, evolutionary change
Principle 3: Encourage leadership behavior at all levels
Principles of service provision
Kanban aims to develop a service-oriented approach. It requires you to deeply understand your customers' needs, create a service network where people organize themselves around work, and ensure that your system is constantly evolving.
Principle 1: Focus on customer needs and expectations
Principle 2: Work management
Principle 3: Regularly review the service network
4. Some benefits of using Kanban
Some benefits of using Kanban
Increase Stream visibility
The basic idea of Kanban is to visualize every work. This way, the Kanban board turns into a central information hub and everyone is on the same page. All tasks are visible and they are never lost, which brings transparency to the entire workflow. Every team member can get quick updates on the status of any project or task.
Improve delivery speed
Kanban provides many ways for project managers to closely monitor and provide informational analysis of work allocation. With a clear view of the work items completed in a given time period, the periods where the tasks take the longest time, bottlenecks will be easy to identify. Teams are allowed to tackle these challenges to improve their workflow and ultimately their delivery rates.
Consistency between Business Objectives
n and Execution
Promoting transparency, encouraging feedback, and regular review meetings, Kanban methods allow for aligning a company's strategic goals with the day-to-day work of teams. This alignment between business direction and performance enhances the flexibility of an organization. It allows teams to adapt to changing priorities and reorganize due to changing market or customer requirements.
Improved predictability
Once you create a Kanban board and start accumulating work items on it, you'll be able to gain insights into your process with process metrics. Analyzing how long tasks take your workflow (cycle time) will allow you to improve your prediction of how much work you can deliver in the future. Understanding delivery rate (throughput) consistency will make your forecasts more accurate and your decisions based on historical data.
Improved scale and dependency management
Intrinsic Kanban practices for visualization also apply when mapping and managing dependencies. Getting started with what you do now means visualizing current dependencies and managing the flow between them. Dependency management provides both insight into the current state of the workflow and ideas for improvement. On the other hand, it also allows complete transparency for strategic management of workflows and existing links between teams.
Increase customer satisfaction
The origin of the Kanban method - the pull system on which it is based implies that work is done when the need arises. In other words, Kanban navigates you to minimize waste by working only on the tasks that are needed right now. Furthermore, by applying visualization techniques and introducing work-in-progress limits to the process, you will ensure that the end result is tailored to the client's expectations.
Kanban is a very useful work management method and can be widely applied in many different industries. To be able to be flexible and fully connect with departments and individuals, from work to customer aspects, opportunities ... in the business, perhaps you should refer to a management solution with management skills. work according to this Kanban model.
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